EVANSTON SQUARE
EVANSTONE SQUARE
Homeowner Resources
Managed by AGM Real Estate Group, LLC
SUMMARY
BOARD DIRECTORY
From Articles of Incorporation, Bylaws, and Declaration of Evanston Square Condominium Owners Association
The Board of Directors serves as the main decision-making body for the condominium. Its authority covers rule enforcement, financial management, maintenance, and legal matters. The Developer initially appoints the Board, but once unit owners take control, they elect directors to oversee operations. Board members serve without compensation and must act in the best interest of all unit owners.
PRESIDENT
The role of the president is to serve as the leader of the board and the spokesperson for the association. They are responsible for overseeing the operations of the association and ensuring that its policies and procedures are being followed.
NAME
TERM: 2 YEARS
3/31/2025 - 3/31/2027 ​​​​​
BOARD MEMBER
Members at large are typically all of the homeowners within the association who are not serving on the board of directors. Their role is to participate in the decision-making process and support the board of directors in their efforts to manage the community.
NAME
TERM: 2 YEARS
3/31/2025 - 3/31/2026​​​​​
Key Points
Structure & Composition
• The Board consists of five members, all of whom must be unit owners, as amended in 2005 (Bylaws, Article 3.1, Page 7). • Initially, the Board is composed of one to three members appointed by the Declarant until the first association meeting where unit owners elect the entire Board (Bylaws, Article 3.1, Page 3). • Declarant retains the right to appoint a Board member to fill vacancies while Special Declarant Rights or Development Rights remain in effect (Bylaws, Article 3.1, Page 3).
Election & Term
• Board members are elected by unit owners at the first association meeting following Declarant control, with one director serving a one-year term, one a two-year term, and one a three-year term initially; subsequent elections are for three-year terms to replace expiring directors (Bylaws, Article 3.2.1, Page 3) • The number of directors and terms may be changed by amending the bylaws (Bylaws, Article 3.2.1, Page 3).
Removal of Directors
• Vacancies, except those caused by owner-initiated removal, are filled by a majority vote of remaining Board members, with appointees serving until the next annual meeting (Bylaws, Article 3.2.2, Page 3).
Board Meetings & Decision-Making
• Regular meetings occur at least twice per fiscal year, with one immediately following the annual owners’ meeting, requiring three days’ notice to Board 1 members (Bylaws, Article 3.2.4, Page 4). • Special meetings may be called by the President or upon request of at least two Board members, with three days’ notice (Bylaws, Article 3.2.5, Page 4). • Notice may be waived in writing or by attendance; no notice is required if all Board members are present (Bylaws, Article 3.2.6, Page 4).
Roles & Responsibilities of Directors
• The Board manages condominium operations, including maintenance, contracts, liabilities, and litigation or administrative proceedings on behalf of the association or unit owners (Bylaws, Article 3.1, Page 3). • It enforces governing documents, levying fines for violations after notice and a hearing (aligned with Declaration provisions).
Board Committees & Delegation
• The Board may establish committees, such as a Hearing Board, to address violations or other tasks, with oversight retained for major decisions (aligned with Declaration provisions).
Compensation & Liability
• Board members serve without compensation but may receive reimbursement for reasonable expenses incurred in their duties (Bylaws, Article 7, Page 5). • The association indemnifies directors against liabilities, except in cases of willful misconduct or gross negligence (aligned with Declaration provisions).
Decision-Making Authority & Rule Enforcement
• The Board enforces bylaws and rules, managing assessments and ensuring compliance with governmental requirements (Bylaws, Article 3.1, Page 3). • It may pursue legal remedies for violations, subject to owner approval for significant expenditures (aligned with Declaration provisions).
Board and Mortgagee Rights
• Mortgagees receive notices regarding defaults, losses, or insurance changes and may request audited financial statements if holding 51% or more of first mortgages (aligned with Declaration provisions). • Amendments affecting mortgagee rights require their consent (aligned with Declaration provisions).
Amendments & Board Authority Changes
• Bylaws amendments require approval by a majority of voting owners, with at least 10 days’ notice to unit owners before the meeting (Bylaws, Article 5, Page 5). • Amendments are recorded to take effect, with certification by an officer (aligned with Declaration provisions).
Summary of Board of Directors’ Authority
The Board holds broad authority to manage the condominium, including operations, finances, and enforcement. It transitions from Declarant-appointed to owner elected as units are sold, ensuring owner representation. The Board’s powers are limited by requirements for owner approval on major decisions and amendments, balancing residential and commercial owner interests while respecting mortgagee rights.
KEY
TAKEAWAYS
ONE
The Board, composed of five unit owners, manages operations, finances, and enforcement, transitioning from Declarant to owner control.
TWO
Directors serve without pay, are indemnified, and make decisions by majority vote, subject to bylaws and owner approval for significant actions.
THREE
The Board enforces rules, manages assessments, and ensures compliance, with officers handling administrative duties.
FOUR
Mortgagees have rights to notices and financial transparency; amendments require significant owner and mortgagee approval.
FIVE
The bylaws provide a structured framework for Board operations, balancing authority with accountability to unit owners.